• Accounts Payable - Team Lead

    Location(s)
    Malaysia-Kuala Lumpur
    Category
    Accounting/Finance
    Contract Type
    Perm Full-Time
  • The Opportunity

    Purpose of the position

    Initially this role exists to support the roll out of systems and creation of a new shared service team to support the APAC region.  Excellent understanding of P2P processes is essential along with strong communication skills and the ability to build string relationships.  During the roll out period there will be a requirement to travel and spend significant time away from home .

     

    When the roll out is complete this role will sit within the Accounts Payable team of BSI’s APAC Shared Service Centre.  As that team develops there will be opportunities to be considered for Team Leader roles.  The main purpose of the position is to ensure that invoices are accurately recorded, are authorised in accordance with Group accounting policies and processed for payment in accordance with agreed terms and to ensure that liabilities are accurately recorded and supplier queries are promptly resolved. 

    About BSI

    BSI is the business standards company that helps over 80,000 clients worldwide adopt standards of best practice and turn them into habits of excellence. With close to 3,500 employees globally we understand the challenges organizations face and our people have the skills to recognize where and how continual excellence can be achieved. Since 1901 we’ve helped our clients drive organizational performance, manage risk effectively and grow sustainably. BSI was appointed by Royal Charter as the world’s first national Standards Body to develop standards for the UK and was a founding member of the International Organization for Standardization (ISO). BSI is responsible for originating many of the world’s most commonly used standards incl. ISO 9001 and publishes over 2,500 product specification and business process standards annually. These standards address today’s issues from sustainable events to nano-technology; spanning sectors including aerospace, construction, healthcare and IT. We support clients throughout their journey to adopting standards, from the initial shaping of a standard to its embedding within an organization. We couldn’t do any of this without our people and we're incredibly proud to be recognized as an 'Investors in People'​ company. Bringing out the best in our people is key to the way we do business and our values of Integrity, Continual Improvement and Inclusivity guide the way we work together.

    Take a look at our job opportunities www.bsigroup.com/careers

     

    About You

    Key Responsibilities & Accountabilities

    • Ensure that supplier invoices are promptly and accurately recorded in the accounting system in accordance with the Service Level Agreement (SLA).
    • Act as a point of contact for assigned company codes or departments to ensure that the supplier invoice process is understood and is effective and is operated in accordance with Service Level Agreements.
    • Ensure that supplier invoices are authorised in line with the Group’s authority matrix and are posted accurately in the accounting system.
    • Create payment runs and ensure timely execution of payments in accordance with agreed terms and internal SLAs.
    • Reconcile supplier statements to ensure that all transactions are accurately recorded in the purchase ledger and by the supplier and identify reconciling items and take action as appropriate.
    • Ensure that accurate and complete manual and electronic records are maintained for all documents processed.
    • Ensure that all queries arising from internal processes and from suppliers are identified and action is promptly taken.
    • Ensure that liabilities are accurately recorded by regular review of the purchase ledger and take action for old items and debit balances.
    • Assisting in the constant review of processes and procedures to ensure the operation of streamlined processes to meet the businesses needs and in the maintenance of process notes and procedures.
    • Maintain KPIs for all key activities and services to be reported to the business and maintain service levels within service level agreements.
    • Any other duties that may by requested to support the finance teams.

    Key Performance Indicators

    • Daily and weekly KPIs for invoice processing
    • Meet all reporting deadlines.
    • Purchase ledger accurately reflects liabilities of BSI and all old or reconciling items investigated, actioned and documented evidenced in KPIs, review points and audit reports
    • Transactions are accurately recorded.
    • Suppliers are paid as required by BSI.
    • All process documentation is up to date.
    • Service level agreements with the businesses are met.
    • Flexible support for all departmental activities.

    Knowledge / Skills / Abilities

    • A proven ability to follow and enforce process and to produce accurate work with attention to detail.
    • Strong communication skills and attitude are required to ensure the provision of a good service to both external and internal customers and staff.
    • Good written communication skills and ability to give written and verbal guidance to business colleagues including overseas offices and to suppliers.
    • Ability to organise and prioritise work to meet deadlines including liaising with senior staff to scheduling work.
    • Strong numerical skills and an aptitude to perform accounting reconciliations and manage a ledger and to identify items requiring action and act and advise accordingly including an understanding of relevant accounting entries.
    • Willing to assist colleagues and to prioritise tasks as workload requires
    • Responds to queries politely and promptly, deals effectively with challenging situations

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